Information Technology Unit

The primary roles of the unit include Information Automation & Digitization of Records, Implementation of Search Applications, Management and Security of the Information Systems and Management of Network Infrastructure.

Automation includes the designing of appropriate databases and carrying out data entry for new and existing collections.

The unit is also responsible for digitizing necessary collections. For example, the postcard collection can now be viewed through the automated search indexes. This helps in the preservation of the physical record and improves response time to users'' requests by being able to view records immediately.

The Unit is also responsible for implementing user-friendly search tools. This is an effort to improve the efficiency of search response time and the availability of information, ensuring that the desired information is located much faster.

The management and security of the information system includes the maintenance of the department's intra-network web based search application, as well as the maintenance of the web site on the internet. This unit is also responsible for securing vital data, which includes information sharing and access, and implementation of disaster preparedness measures. This is important because the department primarily on the information system to assist in facilitating research services to the public.

Finally, another major responsibility of the I.T. Unit is the management of the department's network infrastructure. This includes the maintenance of the servers, workstations, and related equipment; both software and hardware. Additionally, the unit also provides technical assistance to the department on a daily basis.